Create and manage teams

Teams let you group members together so you can share files, folders, and calendars with everyone in the group at once. You manage teams from the Admin app.

Create a team

1. Open the Admin app.
2. The Teams page lists every team in your organization. From another Admin page, click Teams in the sidebar to get there.
3. Click the + button (Create team) next to the search bar at the top of the list.
4. In the Create team dialog, type a name for the team.
5. Click Create.

The new team appears in the list. Click it to open its detail panel on the right. To go back to the full list, click Close (the X) in the toolbar above the detail panel.

Add members to a team

1. On the Teams page, click the team in the list.
2. In the Members section of the detail panel, click Add.
3. In the Add Member to Team dialog, search by name or email address.
4. Click a person to add them. The dialog stays open, so you can add the next one.
5. Close the dialog when you are done.

Add several people at once

1. Open the Users page from the sidebar.
2. Select the people. Hold Shift and click to select a range, or hold Ctrl (Command on a Mac) and click to add people one by one.
3. Right-click the selection and choose Add to team…. On a phone or tablet, press and hold a person's row to add that one person.
4. In the Add to team dialog, search for the team and click it.

Everyone you selected joins that team. An account marked no organization can't be selected, because only members of your organization can join a team.

Remove a member from a team

1. On the Teams page, click the team in the list.
2. In the Members section, find the person you want to remove.
3. Click the × button to the right of their name.

Change one person's teams

1. On the Users page, click the person's name to open their detail panel.
2. The Teams section, under Role, lists the teams the person is in. The team named after your organization, which everyone joins, is not listed or counted, so Not in any team yet means the person is in no other team.
3. To add them to a team, click Add to team, then click the team in the Add to team dialog. Teams the person is already in are not listed, and neither is the team named after your organization.
4. To take them out of a team, click the × button to the right of the team's name.

An account marked no organization has no Teams section.

Edit team settings

1. On the Teams page, click the team in the list.
2. Click Edit at the top of the detail panel.
3. Change the Team Name if needed.
4. Under Calendar, turn the team calendar on or off, and set how much access members have: Free/Busy, Read, or Write.
5. Notify members is on for a new team. While it is on, every member gets a notification, and an email if your server sends them, when someone asks for access to a file on the team's Drive. Turn it off and nobody is told. Every new user joins the team named after your organization, so a request on its Drive reaches everyone.
6. Under Quota Overrides, you can raise the storage limits of this team's members: Mail, Contacts & Calendar (MB) (Contacts & Calendar (MB) on a server without mailboxes), and Default Mount (MB) for each member's own Drive. The team's own Drive keeps its own limit. Leave the fields empty to use the server defaults.
7. Click Save Settings.

Delete a team

1. On the Teams page, click the team in the list.
2. Click the delete icon (a bin) in the toolbar at the top right of the detail panel.
3. Read the confirmation message and click Delete.

Deleting a team cannot be undone.